The 15 Best Productivity Apps You Need in 2024

2. Notion – Best For Organizing Your Workspace

Notion serves as an integrated workspace and project management app where your team can generate documents, jot down notes, handle tasks, and structure your work – all housed under one roof.

The introduction of Notion AI brings an additional layer of innovation to this productivity app, enhancing your competencies in new ways. You can use it for encompassing all your notes and documents, thereby eliminating the necessity of toggling between your tasks.

You can also use it as a team productivity app, as it allows you to assign tasks to other team members. And the best part: Notion offers a free account too, making it one of the best free productivity apps.

Here are Notion’s best productivity features:

• Notion AI: This artificial intelligence feature enhances the Notion experience by assisting in content generation, page organization, and workflow automation. Use it for managing your workspace.
• Content generation: Notion AI can generate text based on keywords or a prompt, simplifying the creation of blog posts, newsletters, presentations, etc.
• Page organization: The AI can automatically create a table of contents, add tags and categories, suggest related pages, and even generate summaries and overviews, making the information easy to access and understand. This way, it’s easier to focus on the important tasks when you manage projects.
• Customization and flexibility: Notion is one of the top productivity mobile apps that also allow for personalized layouts, templates, and databases that cater to individual workflows, enabling efficient work organization.
• Integrations: Notion automatically handles pasted links from other platforms like Miro, effectively bringing all project-related materials into one place.

3. MeetGeek – Best For Maximizing Online Meetings

MeetGeek is an AI-powered productivity app designed to streamline your audio and video calls by allowing you to record, annotate, and share key points from your calls.

All you need to do is to create a meeting request and add it to your Google Calendar.

You can use it for capturing all the highlights from your meetings. It also provides transcripts immediately afterward, enabling you to concentrate fully on your interactions with customers, colleagues, or clients.

Here are MeetGeek’s best productivity features:

• High-quality transcription: MeetGeek provides accurate transcriptions of meetings, allowing users to focus on the discussion instead of taking notes.
• AI-powered meeting recaps: The productivity app listens for keywords during the meeting, adding them with context to relevant sections in the meeting recap, which aids in reviewing the meeting highlights quickly and efficiently.
• Integration and sharing: MeetGeek offers extensive integration with 2000+ apps, enabling automatic sharing of meeting notes, recordings, and action items with team members across different platforms, such as Slack or CRM, ensuring meeting insights are accessible and not confined to any single attendee.

II. Best Project Management Apps

Excited to check out our selection of top-tier project management tools? They’re designed to facilitate seamless project coordination, improve efficiency, and foster collaborative success.

4. SmartSuite – Best For Streamlining Your Workflow

SmartSuite is your ultimate project management software, ingeniously designed to consolidate all your professional tasks into a single, user-friendly platform. 

This tool, suitable for businesses of all sizes across diverse industries, facilitates the organization and tracking of your entire workflow, including task creation, project management, and business process operations.

Embodying the features of a spreadsheet, database, advanced document solution, project management system, and productivity booster, SmartSuite merges these functions into an easily navigable visual interface. 

Here are SmartSuite’s best productivity features:

• Workflow management: SmartSuite aids in managing workflows efficiently, allowing teams to communicate better, align their priorities, and track progress effectively.
• Customizable forms: The productivity software allows users to design attractive ‘expanded view’ forms for records in a table, eliminating the need for building custom interfaces.
• Interlinking records: SmartSuite enables linking of records across different tables and solutions, providing a comprehensive view of data.
• Access control: The platform gives developers control over access privileges for different users and user groups, ensuring data security.
• Intuitive and attractive user interface: The modern and aesthetically pleasing interface of SmartSuite makes it an enjoyable platform to use.

5. Monday – Best For Running All Your Processes

With Monday, you can experience the power of flexible, adaptable workspaces, designed to empower teams with easy-to-use components like dashboards, automation, and integrations.

It’s easier than ever to use it for tailoring your ideal workflow. The intuitive building blocks in a single workspace are as dynamic as your team’s needs.

Here are Monday’s best productivity features:

• Flexible data representation: Monday.com is a top productivity app that allows users to build boards similar to Excel sheets, but the data can be represented in different ways such as timeline, Gantt, or map views for better insights.
• Ready-made templates: The platform offers intuitive, simple, and complete ready-made templates that help users structure their work.
• Task segregation and allocation: Users can create various groups of elements with different purposes, and allocate professionals to create tasks for each sub-item within the platform. This way, you can manage multiple projects at the same time.
• Centralized collaboration space: You can use this team productivity app for building a centralized space for sharing and updating information, ideal for sales and project management teams.
• Automation and customizable widgets: Monday.com offers easy-to-set-up automations and customizable widgets to streamline workflows.

6. ClickUp – Best For Efficient Team Collaboration

ClickUp is a comprehensive project management and productivity tool designed to help teams of all sizes streamline their work and tasks in one convenient location. Known for its versatility, ClickUp can be customized to meet the specific needs of different teams, industries, or projects.

It’s an all-in-one project management tool that aims to simplify work processes, improve collaboration, and boost productivity in any team or organizational setup.

Here are ClickUp’s best productivity features:

• Customizability: ClickUp offers users the ability to customize the platform to their unique needs, including labeling and color-coding options.
• Versatile organization: You can use it for organizing a wide range of data such as customer information, invoices, schedules, and documentation, which is then easy to search and reference.
• Comprehensive system replacement: ClickUp has the capacity to replace a multitude of other tools, acting as a central hub for company wiki, SCRUM boards, GTD boards for management, compliance documentations, marketing timelines, and even company inventory tracking systems.
• Robust task management: ClickUp features robust task organization options, including custom task lists, workflows, project templates, subtasks, lists, boards, and Gantt charts.
• Effective collaboration and integration: The platform enhances teamwork and communication by enabling task assignment, tagging, and commenting directly on tasks. It also seamlessly integrates with various productivity tools, unifying all tasks in one place.

7. Moxo – Best For Managing Client Business

Transform your client engagement processes with the Moxo customer relationship management software, a revolutionary platform designed to bring modern digital automation to your client interaction workflows.

Moxo offers a unified Client Hub, enabling businesses to manage client interactions more efficiently, including tasks like account onboarding, account servicing, and exception handling.

Here are Moxo’s best productivity features:

• All-in-one client interaction: When you use it for client interaction, Moxo improves communication by consolidating different channels into one, ensuring a seamless flow of actions and communications with clients, as well as with other team mebers.
• Intuitive and cross-platform compatibility: The software is user-friendly and works the same way across various devices and browsers, increasing efficiency and making it easier for clients to interact and complete tasks in the process.
• Customization and consistent innovation: Moxo provides a high level of customization and responsive technical support to meet specific needs, and they continuously add new valuable features to enhance the product’s effectiveness.

8. Wrike – Best For Uniting All Departments

Wrike stands out as a work management platform designed explicitly for teams and organizations that aim to innovate, collaborate, and excel daily.

By consolidating every team member and their tasks into one unified space, Wrike eliminates complexities, bolsters productivity, and liberates individuals to concentrate on their most significant work.

Here are Wrike’s best team’s productivity features:

• Comprehensive customization abilities: The platform offers a wealth of customization options, including time tracking, reporting, custom fields, and internal rate cards, ensuring it can meet diverse business needs. This makes Wrike one of the best team productivity apps.
• Custom dashboards and task management: Wrike offers team productivity tools such as custom dashboards for daily task prioritization, and detailed task and project descriptions, along with native time tracking and report generation, keeping everyone on the same page and fostering efficiency in remote teams.
• Versatility: Wrike is one of the most versatile top productivity apps. You can use it for easy task assignment and collaboration and various project view modes. It also integrates with other tools like Outlook and JIRA, providing a comprehensive, user-friendly, and adaptable project management experience.

Best Time Management Apps

Let’s delve into the best time management mobile apps of 2024 and find out how they can optimize your time and maximize your productivity.

9. Toggl Track – Best For Boosting Your Performance

Whether you’re a team of one or operating on the scale of a small city, Toggl Track is a time management app dedicated to making your life easier, giving you back precious time, and helping you keep a firmer grip on your finances.

No more juggling multiple apps, no more desperate search for that one lost timesheet. Toggl Track takes care of it all with sleek efficiency. Plus, it’s also a calendar app!

Here are Toggl Track’s best productivity features:

• Intuitive time tracking: Toggl Track offers a simple and intuitive interface that allows for accurate time tracking across tasks and projects, fostering consistent use and increasing productivity.
• Detailed reporting: If you want to keep track of data, Toggl Track has got you covered. The platform provides comprehensive reports, detailing hours worked per project and per client, and integrating cost estimates, enabling users to measure task success and business growth.
• Easy import and export capabilities: Users can import CSV files with client and project data, simplifying time management, and they can also easily export their tracked data for reporting purposes, saving them significant time. This makes Toggle Track one of the top productivity apps.

10. Due – Best For Setting Reminders

Experience Due, a reminders app that does more than just remind. It’s your personal taskmaster, ensuring that you’re always on top of things.

Unlike calendar apps, this time tracking tool is designed to take note of your reminders swiftly, nudge you persistently until tasks are done, and let you reschedule effortlessly, all while staying pleasantly unobtrusive.

Here are Due’s best productivity features:

• Customizable alerts: Due offers 59 customizable alerts that users can tailor based on their working environment or location, ensuring maximum productivity regardless of where they are.
• Full voiceover support: This feature enhances accessibility by providing support for both small and large text sizes, catering to diverse user preferences.
• Bulk edit tasks: This feature enables users to mark tasks as done, reschedule them, delete them, or alter their alarm sound or snooze interval in bulk, proving beneficial for managing multiple tasks simultaneously and adjusting tasks based on changing schedules.

Best Task Management Apps

Looking for the best to-do list apps? Explore the digital realm of productivity with our top picks for the best task management apps that can revolutionize your day-to-day efficiency.

11. Todoist – Best For Organizing Your Tasks

Todoist is a highly versatile task management app designed to help you organize and manage your daily tasks, projects, and create to-do lists with utmost ease.

With this to-do list app, you can quickly jot down tasks, to-do lists, set due dates, and categorize tasks into projects for better organization.

Here are Todoist’s best productivity features:

• Natural Language Processing (NLP): Unlike Google Calendar, Todoist excels in NLP, allowing it to understand complex commands such as recurring events, making task scheduling simpler and more efficient.
• Customizability and templates: Users can tailor Todoist to their liking and easily switch between productivity methodologies, such as “Eat That Frog” and Getting Things Done (GTD), with the help of convenient templates.
• Karma points: To motivate users towards accomplishing more, Todoist awards Karma points for task completion, adding a fun, gamified element to the productivity process.

12. Engross – Best For Pomodoro Technique Fans

Engross makes sure that you’re not merely staying busy, but actually getting things done.

At the heart of Engross is its potential to organize your life with to-do lists that just make sense. No more scrambling to remember tasks or deadlines. Everything is neatly laid out, ready for you to tackle your personal to-do list head-on. Besides, it’s completely free.

Here are Engross’ best productivity features:

• All-in-one app: Engross integrates a pomodoro timer, to-do list, and calendar into one user-friendly platform, allowing users to manage their time, tasks, and schedule in a single location.
• Focus timer: The app includes a focus timer that encourages users to dedicate a specific period to undisturbed work, following the principles of the pomodoro time management technique.
• Distraction button: The unique distraction button allows users to indicate when they’re feeling distracted, with the app responding by sending supportive messages to help them regain their focus.

Best Note-Taking Apps

Unleash your creativity and streamline your productivity with our handpicked selection of the best note-taking apps that can transform the way you capture ideas, thoughts, and tasks.

13. Evernote – Best For Noting What Matters Most

Evernote has got your back, whether you’re brainstorming your next big project or jotting down a moment of inspiration. It’s an all-encompassing note-taking app that lets you write down ideas, attach vital documents, scan images, record voice memos, and even clip useful content straight from the web.

One of the beauties of Evernote is its organizational prowess. You can house everything from complex projects to personal thoughts in one accessible place, available on your computer, tablet, or phone—even offline.

Here are Evernote’s best productivity features:

• Multimedia note-taking: Evernote lets you attach files to your notes in various formats including text, audio, photos, and handwritten notes, catering to diverse user preferences.
• Powerful search: The app boasts a strong search engine, capable of finding specific notes or keywords within notes, making content retrieval quick and efficient.
• Cross-platform synchronization: Evernote syncs across all devices, allowing users to access their notes from anywhere, maintaining continuity in their work.
• App integration: Evernote integrates seamlessly with other apps and services like Google Drive, Slack, and Google Docs, enhancing its functionality and making it a central hub for productivity.

14. Microsoft OneNote – Best For Collaborating On Notes

Microsoft OneNote is a powerful, versatile note-taking application designed to help you capture, organize, and share your thoughts and ideas. It’s more than just a notepad – unlike Google Docs, OneNote provides a digital canvas where you can type, write by hand, draw, and clip things from the web.

It offers the flexibility to create different notebooks for various subjects or projects, and within these, you can create sections and individual pages.

Here are Microsoft OneNote’s best productivity features:

• Digital pen support: For users within the Microsoft Surface devices ecosystem, OneNote offers excellent support for digital pen inputs, providing a unique, paper-like note-taking experience.
• Sharing and collaboration: OneNote allows users to share notes with family, friends, or colleagues, enabling collaborative work and information sharing.
• Organization and categorization: OneNote enables efficient organization and categorization of notes, which, coupled with an intuitive search functionality, allows users to easily locate specific content.
• Cross-device synchronization: With OneNote, notes can be synced across devices using OneDrive, ensuring seamless, spontaneous note-taking and access from anywhere.

15. Paper by WeTransfer – Best For Visually-Driven Professionals

Paper by WeTransfer is a visually stunning and intuitive sketching app, designed to unlock your creativity and turn your device into a digital canvas.

This app provides an immersive experience, allowing users to create drawings, paintings, and even jot down notes or ideas with ease.

Here are Paper by WeTransfer’s best productivity features:

• Simplicity: Paper’s interface is minimalist and intuitive, enabling users to focus on their creative work without unnecessary distractions.
• Versatile sketching tools: With various brushes, color palettes, and other tools, Paper offers a wide range of options for sketching, painting, and annotation.
• Photo annotations: Users can add notes and doodles directly onto photos, providing a fun and interactive way to share ideas.
• Journal organization: Paper allows users to organize their sketches and notes into separate digital journals for easy reference and streamlined creativity.

Frequently Asked Questions